Time Management

Hey, guess what?! You can now listen to this blogpost on SoundCloud! Listen to How To Be Your Own Boss Series!

If you know me a little bit, you’ll know that my life revolves around my two planners and my google calendar. Yes, maybe two planners is a bit excessive, but I find it to not really just help me manage my time better, but I can keep all my lists and tasks complied into one book rather than a hundred post it notes, which just accumulates into clutter. And I HATE clutter.

First thing’s first, before we start digging into time management, I want to recommend something to you all. My friend Michelle bought me this book for my birthday and it is truly one of the best personal development/business practice books I have read. It’s called Manage Your Day-To-Day: Build Your Routine, Find Your Focus, & Sharpen Your Creative Mind (Edited by Jocelyn k. Glei). This book is written by several different authors and it is incredible. There are so many good nuggets on time management and helps you identify where those holes are that seem to be draining your time faster. I recommend this book to anyone and everyone, even those who don’t care about being their own boss. It teaches you “adulting” life skills that you probably won’t ever learn in a school setting. You can find this book on lifeonpointe.org/shop under the lifestyle section.

So, what is time management? Having good time management allows you to accomplish more in a shorter period of time and aids your performance in productivity. This allows you to have more free time to do what you like, or in my case, fit everything I need & want in my life t to fit into a 24 hour period. Time management can also allow you to take advantage of learning opportunities, helps lower your stress, & helps improve your focus and intention. Each benefit of time management improves another aspect of your life.

I think by that one explanation, you can figure how time management is a MUST in being your own boss. Obviously you have to be good at scheduling, especially is you don’t have a personal assistant. My mom taught me the importance of time management and routine, which caused me to find my own rhythm as I got older. Another recommendation I have for you is to log onto YouTube and subscribe to Amy Landino.

Recently especially, she has really helped me understand how to be further productive and also has reiterated the importance of time, time management, and leverage.

So there are several tips and secrets to time management, but I’m just going to stick to eight. It’s a good number. I want to remind you before I share these secrets with you that in order for you to succeed at this, you need to take it one step at a time. Don’t worry about mastering them all at once. Unfortunately, life doesn’t work that way. Take it one at a time. These particular eight steps are actually meant to be done one at a time. Think like you’re building a house. You need to lay a foundation, then build upon it brick by brick.

Over the summer, I really reconfigured my schedule. I graduated high school, my ballet & physical training schedule turned from less-than-full-time into full-time, and I have two jobs (that require more than the average job since they are my own businesses) on top of rebranding and relaunching LIFE ON POINTE. The way I thought of it was I am focusing on four things in my life, and that is all I can handle. Everything else, such as fun time, family and friend time, that is separate to my “free time” and day off.

However, those four focuses contain MANY components, which is where I needed to learn to manage my time. I took it day by day, category by category. For example: Monday’s from 1PM-4PM I begin administrative work. In those three hours, I focus on the administration for Ellie Rose, Market America, and Life On Pointe.

Once those three hours are up, the administration for those three focuses are complete and I will revisit the following week. If during the week I remember something that needs to be done, I write it on a sticky note and place it on the page of my planner for the following week, which will be scheduled when I calendar block on Sunday Evenings.

This really helps me personally stay organized and balanced. I hate spreading certain things over the week. I’d rather just get it done and be done with it. For me, that’s much more effective and productive because for the rest of the week I don’t have to think about it.

Something I discovered about myself is that I cannot work in a cluttered or disorganized space. It literally drives me up the wall. This brings me to my first secret to time-management: DECLUTTER. Declutter your desk. Go through your emails, or if it’s too overwhelming and you have more that 20,000 emails (it happens, my father at one point had around 24,000 emails in his inbox), just do a big email dump. Declutter your task list, and I’ll get into that in a moment, but take a look at your task list. Have you checked off the things you’ve completed? Are there things you don’t need to be doing anymore?

Declutter your closet. Get rid of stuff. We as human beings accumulate so much that we end up creating a stuffy space for ourselves to live in.

Over the summer, I got rid of so much: makeup, clothes, books I don’t read anymore, decorations that were just taking up space, random stuff, etc. I do a huge declutter in my closet every few months and I’m always amazed at how much I fit in that tiny room. I just recently decluttered my room as well. I felt like there wasn’t enough room and my room is quite large. I felt like I didn’t have space to breathe. So I got rid of a ton of stuff and reorganized. I am so glad I did. I felt better. I felt happier. I felt like I could really produce and create and work more efficiently and productively.

After you’ve taken a day or two to declutter, it’s time to PLAN. Plan out your work day. Write out an ideal routine. What time do you need to wake up to have enough self care time for yourself before going to work? What are the random stuff you need to do throughout the week that just need to be done?

Another example: I take a portion of my Tuesday afternoons to do what I like to call “Personal Administration.” This is different to administration since this is personal. This includes running errands, budget, going through mail, checking emails, paying bills, etc. You know, all those “adulting” tasks. In my personal planner is where I write my tasks and any reminders or deadlines that need to be met.

Schedule everything. Schedule cleaning your house. You don’t even have to use a planner, just use google calendar. Do this for a month and you’ll see where your time is going. Even if you go hang out with friends, write it in your calendar so you know that is where you spent five hours of your time on Sunday night. We often question where the heck our time is going, and this gives us the ability to actually get an answer.

Step three is PRIORITIZE. Remember when I mentioned tasks earlier? This is where you organize your tasks. I like to organize them by importance: 1 being the highest priority, 2 being important and ideal to get it done this week, 3 being important but okay if it’s not done this week, and 4 being like a reminder or a note: it needs to be done but doesn’t have a deadline. This is where you begin to discover what is truly important to you.

Something that doesn’t exist in these four boxes for me is a Day Off. A day off is a day off. Once Sunday hits, my phone is on Do Not Disturb the whole day and I ignore every notification possible. Sometimes I’ll chat with my friends and family on Sundays, but I mostly take the day to just do whatever I want. It’s good to have those kinds of days. It’s important do have days like those. Even God took a day off.

BE EFFECTIVE. Remember that this isn’t a race. Don’t try to be the most efficient, but be the most effective.

FOCUS, obviously. You need focus in order to meet your goals, to stick to your plan and strategy, to get the job done. Don’t be so laser focused on the tiny pieces, but rather on the big picture. The tiny pieces can get really frustrating to work with, so remember that you’ll soon be FINISHED with these small pieces and a part of your bigger picture will be set for you.

Finishing is very important. I am the type of person that will start a million things and won’t finish anything. Some people may say, “Oh, but that’s just how I am.” Nope. That’s a very sorry excuse. I can say that because I did think like that for a while, but then I realized that I am in control and I can decide to finish a project. It’s called follow through. Finishing requires follow through. If you don’t finish something, you’re literally just wasting time.

STOP PROCRASTINATING. How do we avoid procrastination? Don’t do the easy tasks first! I always schedule in Administration first thing in my week because it requires my mind being as fresh as possible (since math is involved and my very tired brain and math do not mix).

Focus on the bigger more difficult tasks in the beginning when your brain is fresh and your mind is clear. Do the things that are more daunting first thing in your day because you’ll be more efficient and effective if you manage your tasks in partnership with your time better.

And lastly, once you get organized, STAY ORGANIZED. It’s hilarious because some people think I am extremely OCD about this sort of thing. For me, it’s like this: I have spent an entire day cleaning and organizing my room. Everything better be put back in it’s spot because I spent a huge amount of time on that! I think that’s why I really don’t like people going in and out of my room, because if they grab something, they typically don’t put it back where it belongs. I don’t find myself being OCD, I find myself staying organized and following through with what I started. But call it what you want— I can see why my friends think I’m OCD.

So, recap: The eight steps to managing your time better are:

  1. Declutter

  2. Plan

  3. Prioritize

  4. Be effective

  5. Focus

  6. Finish

  7. Stop Procrastinating

  8. Stay Organized.

In learning these skills, remember to give yourself grace. Don’t beat yourself up if you don’t figure this out right away. It’s okay if you don’t. Learning something new is part of the growth process, so give yourself grace, which is the ability and the room to grow and be better. And once you get the hang of managing your time, you’ll find that Time Management really is the secret to being your own boss.

Thank you so much for reading today’s blogpost! I hope you’re enjoying this series. Please keep sending me your feedback and your comments because they really mean a lot to me! Love you all!

Peace out!

Hey, guess what?! You can now listen to this blogpost on SoundCloud! Listen to How To Be Your Own Boss Series!


Recent Posts

See All

©2030 by Ellie Rose Services. Proudly created with wix.com